| | | | | | | |  | COUNCIL COMMUNICATION |
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| | | | | | | | CC #: 2230
File #: 0704 | Title: | Special Inspection and Materials Testing Services - On-Call Professional Services Agreement | | Contact: | Ken Peterson 916-746-1233 kjpeterson@roseville.ca.us
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Meeting Date: 8/3/2022 Item #: 7.2.
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| | | | | | | | RECOMMENDATION TO COUNCIL
Staff recommends that the Council adopt resolutions to approve On-Call Professional Services Agreements for Special Inspection and Materials Testing Services with Engeo Incorporated and Blackburn Consulting.
Additionally, staff recommends authorizing the City Manager or his designee to execute three (3) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest.
| BACKGROUND
The Parks, Recreation & Libraries Department is projecting construction of many capital improvement projects, including new and major rehabilitation projects, over the next four years. Materials testing and special inspection services is expected to be required for these projects.
In April 2022, the Parks, Recreation, & Libraries Department issued a Request for Proposals (RFP) to provide on-call materials testing and special inspection services. Six (6) consulting firms submitted proposals. After thorough review, Engeo Incorporated's and Blackburn Consulting's detailed experience with on-call service contracts with public agencies, the depth and breadth of the type of experiences/projects completed, and their abilities to respond demonstrated they were the most qualified consultants to perform the anticipated project work.
| FISCAL IMPACT
The agreements include a one-year base term with the option of three (3) optional one (1) year extensions. Funding for services will be provided through capital improvement project budgets, professional services operating budgets, or developer reimbursements. Project-specific quotes will be obtained prior to the start of any work. The base year total is not to exceed $100,000 for each consulting firm. Optional one (1) year extensions shall not exceed $100,000 per year per consulting firm, for a total contract amount not to exceed $400,000 for each firm.
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ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).
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CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth
| Respectfully Submitted,
Ken Peterson, Park Development Project Manager
Jill Geller, Director, Parks, Recreation & Libraries | | | 
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Dominick Casey, City Manager
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