RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt resolutions authorizing the City Manager to execute contract purchase agreements with Ultra Link Cabling Systems Inc and Integrity Data & Fiber Inc to perform data cabling and low voltage services. Staff also requests authorization for the City Manager to execute four (4) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved each year, or until the contract expires, or until staff determine that continuing with the same vendor is not in the City’s best interest.
| BACKGROUND
In August 2023, staff issued a Request for Proposals (RFP) for Data Cabling and Low Voltage services. Six qualified proposals were received. After careful review and rating of each proposal, staff recommends awarding a service agreement to two vendors, Ultra Link Cabling Systems Inc and Integrity Data & Fiber Inc, to perform Data Cabling and Low Voltage services at City facilities. The total combined value of the agreements is $160,000. The intent of the City is to enter into a five-year agreement, with an initial one-year period and four optional renewal years, with the selected vendors.
| FISCAL IMPACT
The estimated total annual cost for Data Cabling and Low Voltage services is $160,000. Funding is included in the fiscal year 2023-24 budgets of the Facility Services and Rehabilitation Funds and the Information Technology Operations and Replacement Funds. The funds will be encumbered one year at a time pending Council approval of budget for each year. Projected spending for the optional renewal years is as follows: FY2024-25, $160,000; FY2025-26, $160,000; FY2026-27, $160,000; and FY2027-28, $160,000.
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ENVIRONMENTAL REVIEW
The proposed project involves the repair and maintenance of an existing facility. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared and no further CEQA action is required.
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CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world
Goal E - Deliver exceptional city services
| Respectfully Submitted,
Darci Carpenter, Administrative Technician
Jason Shykowski, Public Works Director | | | 
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Dominick Casey, City Manager
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