RECOMMENDATION TO COUNCIL
Staff Recommends the City Council adopt a resolution to approve a contract purchase agreement (3001210) with Olin Corporation as the lowest responsive bidder for Bay Area Chemical Consortium (BACC) Bid No. 13-2021 for the supply and delivery of 12.5% sodium hypochlorite for the Pleasant Grove Wastewater Treatment Plant, Water Treatment Plant, Roseville Energy Park, and the Roseville Aquatics Complex, and authorize the City Manager to execute it on behalf of the City. The annual cost is $297,000. Funding is included in the Environmental Utilities, Roseville Electric, and Parks, Recreation and Libraries Departments’ proposed FY2021-22 budgets.
The bid allowed for three optional renewal years at one-year intervals. Staff requests authorization to continue utilizing the remaining optional renewal years of the bid contract without further Council approvals until the contract expires or until City staff determines that continuing with the same vendor is not in the City's best interest.
| BACKGROUND
The Pleasant Grove Wastewater Treatment Plant, Water Treatment Plant, Roseville Energy Park, and the Roseville Aquatics Complex have ongoing requirements for 12.5% sodium hypochlorite (chlorine), which is used to sanitize the water in swimming pools and is required for use as a disinfectant at the plants. This chemical will be purchased as needed throughout the year.
In March 2021, the City participated in a regional chemical bid led by the Bay Area Chemical Consortium (BACC), with the East Bay Muni Utility District serving as the coordinating agency. BACC is comprised of water and wastewater agencies in the Northern California area, working together to purchase chemicals by combining bid solicitations. BACC is an informal cooperative that advertises and opens sealed competitive bids and then prepares bid recommendations. Combined bid solicitations offer vendors an opportunity to sell greater quantities of their products. Because more than 50 public agencies are participating, significant savings for chemical purchases are being passed along to the agencies’ water and wastewater customers.
| FISCAL IMPACT
The annual cost is $297,000. Funding is included in the Environmental Utilities, Roseville Electric, and Parks, Recreation and Libraries Departments’ proposed FY2021-22 budgets. Spending for future renewal years will be contingent upon Council approval of budgets. Projected spending for the optional renewal years is as follows: FY2022-23, $306,000; FY2023-24, $315,000; FY2024-25, $324,500.
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ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment (CEQA Guidelines §15061(b)(3)). The hauling and delivery of hazardous substances is regulated by the state. Hazardous material transport consistent with applicable safety regulations should not result in a significant environmental effect.
Therefore, the proposed contract purchase agreement does not include the potential for significant environmental effect and is not subject to CEQA.
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CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
| Respectfully Submitted,
Becky Philipp, Buyer
Dennis Kauffman, Assistant City Manager/Chief Financial Officer | | | 
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Dominick Casey, City Manager
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