| | | | | | | | VIRTUAL MEETING OF
ROSEVILLE CITY COUNCIL
ROSEVILLE FINANCE AUTHORITY
NATURAL GAS FINANCING AUTHORITY
6:00 p.m.
Council Chambers
311 Vernon Street
Roseville, California
www.roseville.ca.us
Councilmembers may teleconference pursuant to Executive Order N-29-20. Members of the public may view the meeting on Comcast channel 14, Consolidated Communications channel 73 and AT&T U-verse. City Council meetings are also video streamed live and are available on the City's website and YouTube channel. Members of the public may offer public comment by the following means:
Dial in Phone Number: 916-774-5353
Email: publiccomment@roseville.ca.us
If you need a disability-related modification or accommodation to participate in this meeting, please contact Voice: 916-774-5200, TDD: 916-774-5220. Requests must be made as early as possible.
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| | | | | | | | | THE CITY OF ROSEVILLE WELCOMES YOUR PARTICIPATION | If an agenda item is open to public comment, such public comment shall be addressed to the chair of the meeting.
Public Comment - Speakers have three minutes under Public Comment to speak on issues that are not listed on the agenda and are within the City's jurisdiction. The Brown Act does not permit any action or discussion on items not listed on the agenda. Consent Calendar - If applicable, the Consent Calendar consists of routine items that may be approved by one motion. Any person can remove an item from the Consent Calendar to be discussed separately. Agenda Items - Speakers have five minutes to address items that are listed on the agenda. Americans with Disabilities Act - Notify the City Clerk or Secretary at least 72 hours in advance if special assistance is required to participate in a meeting including the need of auxiliary aids or services. Audio/Visual Presentations - If making a presentation regarding an agenda item, audio/visual materials must be submitted to the City Clerk or Secretary at least 72 hours in advance. Security procedures are in place to attend Roseville City Council meetings. All attendees must successfully pass through a security metal detector. Any person with a prohibited item will not be allowed entry. Prohibited items include, but are not limited to: firearms (even with valid CCW), knives, pepper spray/mace, explosives of any kind/ any weapons and/or dangerous devices of any kind, illegal drugs and alcohol.
Roseville City Clerk 311 Vernon Street, Roseville, CA 916-774-5200 TDD 916-774-5220 |
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| | | | | | | | | 5.1. | City Response to COVID-19 Pandemic | | | | | | | | | | | | | | CONTACT: | Dominick Casey 9160774-5362 dcasey@roseville.ca.us
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| | | | | | | | | BEGINNING OF CONSENT CALENDAR
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| | | | | | | | | 7.1. | Maidu Covered Soccer Arena Improvement Project - Award of Contract and Budget Adjustment | | | | | | | Memo from Park Development Analyst Heather Buck and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 20-226 APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND NOLEN CONSTRUCTION COMPANY, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt ORDINANCE NO. 6241 OF THE COUNCIL OF THE CITY OF ROSEVILLE AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2019-20 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. The requested budget adjustment in the amount of $140,000 will redirect appropriations from the Veteran’s Park South Play Structure Replacement project within the FY2018-19 Parks, Recreation & Library Capital Projects Fund to Maidu Soccer Arena Improvements. This facility is located on the 152-acre regional park site east of Rocky Ridge Drive and south of Douglas Boulevard. Staff recommends award of the project to Nolen Construction to include the base bid and all additive alternatives for a total contract award amount of $272,625.24. This will result in a total project budget of $313,520, which includes the cost of design, construction, permits, inspections, construction administration, and 10% contingency. Maintenance of the existing citywide park is provided by the General Fund and will remain unchanged. | | | | | | | CC #: 0819 | | | | | | | File #: 0900-07 & 0201-01 | | | | | | | CONTACT: | Heather Buck 916-774-5254 hcbuck@roseville.ca.us
| | | | | | 7.2. | Maidu Soccer Complex Turf Renovation Project – Contract Purchase Agreement and Budget Adjustment | | | | | | | Memo from Park Development Analyst Joel De Jong and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 20-227 APPROVING A CONTRACT PURCHASE AGREEMENT BETWEEN THE CITY OF ROSEVILLE AND SIERRA SERVICES, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3000338); and adopt ORDINANCE NO. 6242 OF THE COUNCIL OF THE CITY OF ROSEVILLE AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2019-20 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE; and authorize approval of change orders in an amount not to exceed 10% of the contracted amount. Staff recommends a contract award in the amount of $344,760 to Sierra Services for renovation of the turfgrass playing fields at the Maidu Soccer Complex. The facility is located on the 152-acre regional park site east of Rocky Ridge Drive and south of Douglas Boulevard. This is the second phase of the project and includes the removal of existing fescue-type turfgrass, soil preparation and grading, and planting new hybrid-bermuda turfgrass. Funding for the turfgrass renovation is from a transfer of FY2018-19 General Fund resources to the Parks, Recreation & Library Capital Projects fund for the Maidu soccer fields as well as contributions from local youth sports partners. Maintenance of the existing Citywide park is budgeted in the General Fund and will remain unchanged.
| | | | | | | CC #: 0820 | | | | | | | File #: 0900-07 & 0201-01 | | | | | | | CONTACT: | Joel De Jong 916-774-5524 jdejong@roseville.ca.us
| | | | | | 7.3. | Park Facilities Security Services - Contract Purchase Agreement Renewal | | | | | | | Memo from Parks, Recreation & Libraries Superintendent Brian Castelluccio and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 20-228 APPROVING A CONTRACT PURCHASE AGREEMENT RENEWAL BETWEEN CITY OF ROSEVILLE AND LYONS SECURITY SERVICE, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3000335). Staff recommends Council authorize a renewal of a contract purchase agreement with Lyons Security Service, Inc., for the purpose of locking facility restrooms and gates and performing basic inspection services throughout the City’s park system. This is the last renewal of the five-year contract. The total cost of this service for FY2020-21 is a not-to-exceed amount of $56,679.92. Funding is included in the proposed FY2020-21 budget in the Parks, Recreation & Libraries Department General Fund budget and Community Facilities District budgets. | | | | | | | CC #: 0821 | | | | | | | File #: 0203-10 | | | | | | | CONTACT: | Brian Castelluccio 916-746-1755 bcastelluccio@roseville.ca.us
| | | | | | 7.4. | Playground Surface Repair - Contract Purchase Agreement | | | | | | | Memo from Parks, Recreation & Libraries Superintendent Brian Castelluccio and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 20-229 APPROVING A CONTRACT PURCHASE AGREEMENT BETWEEN THE CITY OF ROSEVILLE AND ROBERTSON INDUSTRIES, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3000311). Staff recommends Council approve a contract purchase agreement with Robertson Industries, Inc., to provide playground surface maintenance and repair, utilizing OMNIA Partners contract #162204. The cost of the contract is not to exceed $38,845.65. Funding is approved in the Parks, Recreation & Libraries Department FY2019-20 General Fund budget. | | | | | | | CC #: 0823 | | | | | | | File #: 0203-10 | | | | | | | CONTACT: | Brian Castelluccio 916-746-1755 bcastelluccio@roseville.ca.us
| | | | | | 7.5. | Time and Attendance System - Contract Purchase Agreement | | | | | | | Memo from ERP Manager Nafees Coleman and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 20-246 APPROVING A CONTRACT PURCHASE AGREEMENT BETWEEN THE CITY OF ROSEVILLE AND WORKFORCE SOFTWARE, LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3000521). Staff recommends approval of a contract purchase agreement with Workforce Software, LLC to implement a new time and attendance system. The total not-to-exceed cost for this contract is $1,084,456. This amount includes $499,456 for implementation consulting services and $585,000 for five years of software license fees. The implementation cost and initial year license cost is included in the Enterprise Resource Planning System project budget, and the license fees for subsequent years will be included in future year proposed budgets in the Information Technology Operations Internal Service fund. No additional funding is being requested. | | | | | | | CC #: 0836 | | | | | | | File #: 0200 | | | | | | | CONTACT: | Nafees Coleman 916-774-5163 ncoleman@roseville.ca.us
| | | | | | 7.6. | Rugged Computing Devices - Purchase Order | | | | | | | Memo from Business Systems Analyst Aaron Andres and Chief Information Officer Hong Sae recommending the City Council approve the purchase of 32 Panasonic fully rugged laptops (including 4 spares), two additional years of hardware support (total of 5 years), wireless modems, and mounting equipment to replace aged mobile computing devices in use in the City's Fire Department vehicles. The one-time purchase will utilize the CDWG's National IPA Technology Solutions purchasing contract #2018011-01, which is valid through February 28, 2023. The cost of the project is not to exceed $196,787, which will be funded through the FY2019-20 Information Technology Replacement fund budget. There is no ongoing cost for these devices. | | | | | | | CC #: 0829 | | | | | | | File #: 0203-06 | | | | | | | CONTACT: | Aaron Andres 916-774-5139 amandres@roseville.ca.us
| | | | | | 7.7. | Home Energy Report Services - Public Sector Agreement for Oracle Cloud Services and Ordering Document | | | | | | | Memo from Energy Services Account Representative Susan Hernandez and Electric Utility Director Michelle Bertolino recommending the City Council adopt RESOLUTION NO. 20-224 APPROVING A PUBLIC SECTOR AGREEMENT FOR ORACLE CLOUD SERVICES AND ORDERING DOCUMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND ORACLE AMERICA, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff recommends Council approve a five (5) year Public Sector Agreement for Oracle Cloud Services and a one (1) year Ordering Document with Oracle America, Inc., for Roseville Electric Utility’s Home Energy Reports, a residential energy efficiency program. Staff also recommends Council authorize the City Manager, or his designee, authority to renew the Ordering Document through four (4) additional one (1) year agreements. The total cost of the one-year agreement is not to exceed $321,000. Funding for this agreement is provided from public benefit funds and included in the electric utility's proposed FY2020-21 budget, pending Council approval. Future annual funding requirements are $321,000 for each of the potential annual extensions, contingent on Council’s approval of the associated budgets each year. | | | | | | | CC #: 0817 | | | | | | | File #: 0800-03 | | | | | | | CONTACT: | Susan Hernandez 916-774-5623 shernandez2@roseville.ca.us
| | | | | | 7.8. | Power Plant Maintenance Support Services - Contract Purchase Agreement | | | | | | | Memo from Power Generation Superintendent Matthew Garner and Electric Utility Director Michelle Bertolino recommending the City Council adopt RESOLUTION NO. 20-230 APPROVING A CONTRACT PURCHASE AGREEMENT BETWEEN THE CITY OF ROSEVILLE AND PERFORMANCE MECHANICAL, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3000336). This item requests approval of a contract purchase agreement with Performance Mechanical, Inc. to provide maintenance support services for the City's power plants. The total cost of the service is not to exceed $2,750,000 based on an average annual cost of $550,000 over five years. Funding is included in the Electric Operations Fund budget for FY2019-20 and funding for future years is subject to Council approval.
| | | | | | | CC #: 0824 | | | | | | | File #: 0203-07 | | | | | | | CONTACT: | Matthew Garner 916-746-1691 mgarner@roseville.ca.us
| | | | | | 7.9. | Electrical Services - Contract Purchase Agreement | | | | | | | Memo from Preventative Maintenance Coordinator Blaine Wiegel and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 20-222 APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND VASKO ELECTRIC INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3000320). Staff requests approval of a contract purchase agreement with Vasko Electric Inc. to provide electrical services in accordance with Request for Proposals (RFP) 08-063 in the amount of $150,000, with funding from the Environmental Utilities Department’s FY2019-20 operations budget for Water/Wastewater and Collections. The RFP allowed for four optional renewal years at one-year intervals. Staff requests authorization to utilize the optional renewal years of the contract without further Council approvals until the contract expires or until City staff determines that continuing with the same vendor is not in the City's best interest. | | | | | | | CC #: 0811 | | | | | | | File #: 0800-03 | | | | | | | CONTACT: | Blaine Wiegel 916-746-1833 bwiegel@roseville.ca.us
| | | | | | 7.10. | Vehicle Wash Systems - Contract Purchase Agreement | | | | | | | Memo from Project Coordinator Rebecca McCoy and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 20-231 APPROVING A CONTRACT PURCHASE AGREEMENT BETWEEN THE CITY OF ROSEVILLE AND AIR AND LUBE SYSTEMS, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3000337). Staff recommends approval of a contract purchase agreement for the rehabilitation of the Corporation Yard Vehicle Wash Systems to Air & Lube Systems, Inc. in the amount of $653,078.08. Combined funding, in the amount of $660,000, is available in the FY2010-20 Facility Rehabilitation and Environmental Utilities approved budgets. Staff is also requesting that the remaining $6,921 of the approved budget be used as project contingency funds. This project will replace the existing failing wash system with a new, higher efficiency, better cleaning, and less maintenance intensive system. | | | | | | | CC #: 0825 | | | | | | | File #: 0203-02 | | | | | | | CONTACT: | Rebecca McCoy 916-774-5706 ramccoy@roseville.ca.us
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| | | | | | | | | 7.11. | Housing Element Local Early Action Planning Grant Application | | | | | | | Memo from Senior Planner Lauren Hocker and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 20-225 AUTHORIZING APPLICATION FOR, AND RECEIPT OF, LOCAL GOVERNMENT PLANNING SUPPORT GRANT PROGRAM FUNDS. Staff is requesting Council authorization to submit a Local Early Action Planning Grants Program Application to the California Department of Housing and Community Development, for the purpose of securing $500,000 of grant funding for development and implementation of the City's Housing Element update project. Approval of the grant application does not negatively impact the City's General Fund. | | | | | | | CC #: 0818 | | | | | | | File #: 0214 | | | | | | | CONTACT: | Lauren Hocker 916-774-5272 lhocker@roseville.ca.us
| | | | | | 7.12. | Landscape Architectural Services, Parks Civil Engineering Services, and Architectural Services Civil Engineering Services - On-Call Professional Design Services Agreements | | | | | | | Memo from Park Planning and Development Superintendent Tara Gee and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 20-237 APPROVING AN ON-CALL PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 20-238 APPROVING AN ON-CALL PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND FUHRMAN LEAMY LAND GROUP, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 20-239 APPROVING AN ON-CALL PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND QUADRIGA LANDSCAPE ARCHITECTURE & PLANNING, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 20-240 APPROVING AN ON-CALL PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND SCHMIDT DESIGN GROUP, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 20-241 APPROVING AN ON-CALL PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND VERDE DESIGN, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION 20-242 APPROVING AN ON-CALL PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND WARREN CONSULTING ENGINEERS, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 20-243 APPROVING AN ON-CALL PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND WMB ARCHITECTS, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff also requests Council approval to authorize the City Manager to execute the two extensions for each agreement based on approved budgets for the following fiscal year. The estimated cost from date of award through June 30, 2021 is estimated at a not-to-exceed amount of $200,000 for the landscape architecture firms and $150,000 each for the architecture and civil engineering firms each year. The agreements are multi-year contracts that are valid through June 30, 2023. The intent of these professional design services agreements are to utilize these services to meet project demands. This will allow for more responsiveness to resident, contractor and developer needs along with greater quality control during this time. The on-call services do not guarantee an annual amount of work and is in place on an “as-needed” basis. Work performed under these agreements will utilize developer fees, capital rehabilitation funds and/or capital improvement project budgets. | | | | | | | CC #: 0834 | | | | | | | File #: 0704 | | | | | | | CONTACT: | Tara Gee 916-774-5253 tgee@roseville.ca.us
| | | | | | 7.13. | Water Forum Successor Effort – FY2020-21 Cost Share Agreement and Future Cost Share Agreements | | | | | | | Memo from Assistant Environmental Utilities Director Sean Bigley and Environmental Utilities Director Rich Plecker recommending the City Council adopt RESOLUTION NO. 20-236 APPROVING AN INTERAGENCY AGREEMENT FOR COST-SHARING, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval of the FY2020-21 interagency cost-sharing agreement for the City's continued support of the Water Forum Successor Effort. The $86,836 cost share for the City is in the proposed FY2020-21 Water Administration budget in the Water Operations Fund, which is funded by water utility rate revenue.
Additionally, staff requests approval authorizing the City Manager to approve future Water Forum cost-sharing agreements based on specified conditions and upon recommendation by the City Attorney.
| | | | | | | CC #: 0833 | | | | | | | File #: 0800-02 | | | | | | | CONTACT: | Sean Bigley 916-774-5513 sbigley@roseville.ca.us
| | | | | | 7.14. | Sierra Vista - Federico, Village 3 Final Map and Subdivision Agreement | | | | | | | Memo from Assistant Engineer Kerry Andrews and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 20-234 APPROVING A SUBDIVISION AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND TAYLOR MORRISON OF CALIFORNIA LLC AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and approve the Sierra Vista - Federico, Village 3 final map. Staff has completed its review of the final map and found that it is in compliance with the approved tentative map. This map will create 46 residential lots and 4 Public Landscape Lots. The actions requested have no fiscal impact to the City's General Fund.
| | | | | | | CC #: 0831 | | | | | | | File #: 0400-04-12-1 & 0400-07 | | | | | | | CONTACT: | Kerry Andrews 916-774-5346 kandrews@roseville.ca.us
| | | | | | 7.15. | Sierra Vista - Federico, Village 22B Final Map and Subdivision Agreement | | | | | | | Memo from Assistant Engineer Kerry Andrews and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 20-233 APPROVING A SUBDIVISION AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND TAYLOR MORRISON OF CALIFORNIA, LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF
THE CITY OF ROSEVILLE; and approve the Sierra Vista - Federico, Village 22B final map. Staff has completed its review of the final map and found that it is in compliance with the approved tentative map. This map will create 60 residential lots and 5 Public Landscape Lots. The actions requested have no fiscal impact to the City's General Fund.
| | | | | | | CC #: 0830 | | | | | | | File #: 0400-04-12-1 & 0400-07 | | | | | | | CONTACT: | Kerry Andrews 916-774-5346 kandrews@roseville.ca.us
| | | | | | 7.16. | Creekview Specific Plan Phase 2 Backbone Infrastructure - Reimbursement Agreement | | | | | | | Memo from Principal Engineer Matt Todd and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 20-221 APPROVING A CITY/DEVELOPER REIMBURSEMENT AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND ANTHEM UNITED CREEKVIEW DEVELOPMENTS LIMITED PARTNERSHIP, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. This item requests approval of a reimbursement agreement between the City and Anthem United Creekview Developments Limited Partnership in the amount of $415,683 for Blue Oaks Boulevard and Westbrook Boulevard public improvements beyond the developer's obligations. The funding source is the Creekview Set Aside Traffic Mitigation fund, resulting in no impact to the General Fund.
| | | | | | | CC #: 0810 | | | | | | | File #: 0400-04-13 & 1008 | | | | | | | CONTACT: | Matthew Todd 916-775-5562 mtodd@roseville.ca.us
| | | | | | 7.17. | Community Development Block Grant Program Adminstration Services - Professional Services Agreement Amendment | | | | | | | Memo from Housing Manager Trisha Isom and Economic Development Director Laura Matteoli recommending the City Council adopt RESOLUTION NO. 20-220 APPROVING A FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND THURMOND CONSULTING, LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF
THE CITY OF ROSEVILLE. Staff recommends that Council approve a first amendment to professional services agreement with Thurmond Consulting, LLC for the purpose of Community Development Block Grant (CDBG) program administration services funded by the CDBG. The cost is $56,500 and will be funded by CDBG funds. No General Fund resources will be used. | | | | | | | CC #: 0809 | | | | | | | File #: 0113-02 | | | | | | | CONTACT: | Trisha Isom 916-746-1239 tisom@roseville.ca.us
| | | | | | 7.18. | Roseville Finance Authority - FY2020-21 Budget | | | | | | | Memo from Accounting Supervisor Nick Rosas and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt ROSEVILLE FINANCE AUTHORITY RESOLUTION NO. 1-20 ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 2020-21. Staff is requesting approval of the Roseville Finance Authority budget for FY2020-21. Debt service payments of $2,377,715 reflect scheduled payments on the Certificates of Participation (COPs) for the Corporation Yard and 316 Vernon Street. The Authority has issued other bonds and COPs, but that debt service is reflected in the City's budget within each respective fund. For CFD bond issues, the Authority acts as a conduit to collect payments through the County tax levy for the repayment of outstanding debt of these special districts. Transfers out of the capital improvement fund of $474,098 represents money transferred to the Citywide Parks Fund for the repayment of a loan from the Automotive Replacement Fund which funded the construction of Harry Crabb Park. There is no fiscal impact to report. | | | | | | | CC #: 0827 | | | | | | | File #: 0103-29-02 & 0201 | | | | | | | CONTACT: | Nick Rosas 916-774-5314 nrosas@roseville.ca.us
| | | | | | 7.19. | Roseville Electric Generation Division Emissions Modeling and Compliance Support - Professional Services Agreement | | | | | | | Memo from Power Generation Superintendent Matthew Garner and Electric Utility Director Michelle Bertolino recommending the City Council adopt RESOLUTION NO. 20-232 APPROVING A PROFESSIONAL SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND ATMOSPHERIC DYNAMICS, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF
THE CITY OF ROSEVILLE.
This item requests approval of a professional services agreement with Atmospheric Dynamics, Inc. to perform emissions modeling and compliance assistance for the Roseville Energy Park gas turbines Permit to Operate modification. The total cost of the service is not to exceed $183,500. Funding is included in the Electric Operations Fund proposed FY2020-21 budget. | | | | | | | CC #: 0826 | | | | | | | File #: 0800-03 | | | | | | | CONTACT: | Matt Garner 916-746-1691 mgarner@roseville.ca.us
| | | | | | 7.20. | Central Valley Project Power Facillities - Operation and Maintenance Agreement Amendment | | | | | | | Memo from Electric Resource Analyst Brian Schinstock and Electric Utility Director Michelle Bertolino recommending the City Council adopt RESOLUTION NO. 20-223 APPROVING AMENDMENT 5 TO CONTRACT 96-SNR-00110 FOR THE FUNDING OF OPERATION AND MAINTENANCE FOR CENTRAL VALLEY PROJECT POWER FACILITIES, BETWEEN THE CITY OF ROSEVILLE AND THE UNITED STATES DEPARTMENT OF ENERGY, WESTERN AREA POWER ADMINISTRATION, SIERRA NEVADA REGION AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests approval of an amendment to an existing agreement for the funding of the Operation and Maintenance (O&M) for the Central Valley Project Power Facilities between the City and Western Area Power Administration. This amendment clarifies how to fill vacancies on the O&M Governance Board. This amendment has no fiscal impact. | | | | | | | CC #: 0812 | | | | | | | File #: 0800-03 | | | | | | | CONTACT: | Brian Schinstock 916-746-1658 bschinstock@roseville.ca.us
| | | | | | 7.21. | Advanced Metering Infrastructure Project - Professional Services Agreement Amendment | | | | | | | Memo from AMI Project Manager Caitlin Ornelas and Electric Utility Director Michelle Bertolino recommending the City Council adopt RESOLUTION NO. 20-219 APPROVING A THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND UTILIWORKS CONSULTING, LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. This item requests approval of an amendment to the professional services agreement with UtiliWorks Consulting, LLC. for Advanced Metering Infrastructure support, development and implementation services. The total cost of the amendment is $641,825. The contract costs will be shared by the two existing Electric and Environmental Utilities AMI capital improvement projects, and funding is available in the FY2019-20 budgets, as part of the project contingency. | | | | | | | CC #: 0806 | | | | | | | File #: 0800-03 | | | | | | | CONTACT: | Caitlin Ornelas 916-774-5178 cornelas@roseville.ca.us
| | | | | | 7.22. | Roseville Natural Gas Financing Authority - Fiscal Year 2020-21 Budget | | | | | | | Memo from Accounting Supervisor Nick Rosas and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt ROSEVILLE NATURAL GAS FINANCING AUTHORITY RESOLUTION NO. 2-20 ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 2020-21. This item requests approval of the Roseville Natural Gas Financing Authority budget for FY2020-21. | | | | | | | CC #: 0828 | | | | | | | File #: 0103-17 & 0201 | | | | | | | CONTACT: | Nick Rosas 916-774-5314 nrosas@roseville.ca.us
| | | | | | 7.23. | Placer-Sacramento Gateway Plan | | | | | | | Memo from Alternative Transportation Manager Michael Dour and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 20-257 ACCEPTING THE PLACER-SACRAMENTO GATEWAY PLAN, APPROVING THE AMENDED ROSEVILLE SHORT RANGE TRANSIT PLAN TO ADD THE SOUTH PLACER TRANSIT PROJECT, AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO SUBMIT SOLUTIONS FOR CONGESTED CORRIDORS (SCCP) CYCLE 2 GRANT APPLICATION TO THE CALIFORNIA TRANSPORTATION COMMISSION (CTC) IN PARTNERSHIP WITH THE PLACER COUNTY TRANSPORTATION PLANNING AGENCY (PCTPA), THE SACRAMENTO AREA COUNCIL OF GOVERNMENTS (SACOG), AND CALTRANS, AND TO EXECUTE THE RELATED FORMS AND AGREEMENTS NECESSARY FOR IMPLEMENTATION OF THE GRANT SHOULD THE GRANT FUNDS BE AWARDED ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council to accept the Placer-Sacramento Gateway Plan; amend the Roseville Short Range Transit Plan to add the South Placer Transit project; and authorize the City Manager to submit a Solutions for Congested Corridors Cycle 2 grant application to the California Transportation Commission in partnership with the Placer County Transportation Planning Agency, the Sacramento Area Council of Governments, and Caltrans. This action is not expected to have a fiscal impact on the City, except that it may provide funding for the Dry Creek Greenway Phase 1 Project and the South Placer Transit Project. General Fund resources would not be used for either of these projects.
| | | | | | | CC #: 0800 | | | | | | | File #: 0721 & 0721-01 | | | | | | | CONTACT: | Michael Dour 916-746-1304 mdour@roseville.ca.us
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| | | | | | | | | Ordinances (for introduction and adoption - appropriation/urgency measures) | | | | |
| | | | | | | | | 7.24. | FY2019-20 Transportation Fund - Budget Adjustment | | | | | | | Memo from Financial Analyst Elizabeth Haydu and Public Works Director Jason Shykowski recommending the City Council adopt ORDINANCE NO. 6240 OF THE COUNCIL OF THE CITY OF ROSEVILLE AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2019-20 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests approval of a budget adjustment to modify existing Transportation Capital Improvement Project budgets to match anticipated expenditures and associated revenues. This budget adjustment does not increase the spending authority or scope of any of the affected capital projects, and there is no impact to the General Fund. | | | | | | | CC #: 0815 | | | | | | | File #: 0201 & 0201-01 | | | | | | | CONTACT: | Elizabeth Haydu 916-746-1302 ehaydu@roseville.ca.us
| | | | | | 7.25. | FY2019-20 Year-End Budget Adjustments | | | | | | | Memo from Budget Manager Scott Pettingell and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt ORDINANCE NO. 6239 OF THE COUNCIL OF THE CITY OF ROSEVILLE AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2019-20 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. The current balance in the General Fund Stabilization Reserve fund is $15.9 million. After accounting for the $2 million transfer to the General Fund included in the proposed FY2020-21 budget, this additional transfer of up to $4 million could potentially bring the balance in the reserve fund down to approximately $10 million.
The other recommended adjustments to the FY2019-20 budget included in this report are administrative in nature, align with previous Council direction, and are offset by additional revenues or available fund balances.
| | | | | | | CC #: 0814 | | | | | | | File #: 0201 & 0201-01 | | | | | | | CONTACT: | Scott Pettingell 916-746-1306 spettingell@roseville.ca.us
| | | | | | 7.26. | Oak Ridge Drive Bridge Replacement Project - Professional Design Services Agreement Amendment, Budget Adjustment and Award of Contract | | | | | | | Memo from Associate Engineer Rjahja Canlas and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION 20-244 APPROVING A SECOND AMENDMENT TO PROFESSIONAL DESIGN SERVICES AGREEMENT BETWEEN THE CITY OF ROSEVILLE AND MARK THOMAS & COMPANY, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE in the amount of $71,452 for construction engineering and geotechnical support services; and adopt ORDINANCE NO. 6244 OF THE COUNCIL OF THE CITY OF ROSEVILLE AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2019-20 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE; and adopt RESOLUTION NO. 20-245 APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND MCM CONSTRUCTION, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. The existing bridge on Oak Ridge Drive over Linda Creek (just north of Rampart Drive) is functionally obsolete and hydraulically inadequate. This project will remove the existing bridge and construct a longer, wider two-lane bridge with shoulders and sidewalks on both sides of the road. In addition, the project will raise the roadway and bridge profile to correct a relatively steep grade and relocate impacted utilities. The recommended budget adjustment moves existing expenditure and federal revenue budgets from the Traffic Mitigation fund, where it was inadvertently budgeted, to the Roadway fund. Additionally, this adjustment increases the expenditure and revenue budgets for construction. The total project budget, including design and construction, is $6,576,823. Staff recommends award of the contract to MCM Construction, Inc. in the amount of $4,999,999 and requests authorization to approve change orders in an amount not to exceed 10% of the contracted amount. The project is funded by Federal Highway Bridge Program funds entirely, with the exception of $50,000 of Roadway funds budgeted for potential non-participating project costs. No General Fund resources will be used for the project. | | | | | | | CC #: 0835 | | | | | | | File #: 0900-04-02 & 0201-01 | | | | | | | CONTACT: | Rjahja Canlas 916-746-1300 rcanlas@roseville.ca.us
| | | | | | 7.27. | Eureka Road at Miners Ravine Bridge Expansion Joint Repair Project - Budget Adjustment | | | | | | | Memo from Associate Engineer Rjahja Canlas and Public Works Director Jason Shykowski recommending the City Council adopt ORDINANCE NO. 6238 THE COUNCIL OF THE CITY OF ROSEVILLE AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2019-20 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. The scope of the project includes the repair of a damaged expansion joint on Eureka Road at the bridge over Secret Ravine. Staff recommends Council authorize a budget adjustment of $60,000 from the Traffic Safety fund to be used for the repairs. These funds were originally budgeted in the Streets Maintenance operating budget for materials that were not purchased in the current fiscal year due to COVID-19 safety restrictions and precautions for paving crews. No General Fund resources will be used for the project. | | | | | | | CC #: 0813 | | | | | | | File #: 0900-04-01 & 0201-01 | | | | | | | CONTACT: | Rjahja Canlas 916-746-1300 rcanlas@roseville.ca.us
| | | | | | 7.28. | 2018 Water & Recycled Water Model Updates Project – Professional Services Agreement Amendment and Budget Adjustment | | | | | | | Memo from Associate Engineer Jonathan Cummings and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 20-218 APPROVING A FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND BROWN AND CALDWELL, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt ORDINANCE NO. 6236 OF THE COUNCIL OF THE CITY OF ROSEVILLE AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2019-20 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. The requested amendment increases on-call support services, and adds engineering services to assist the City in developing a Unidirectional Flushing program for its Potable Water and Recycled Water Distribution Systems for an added cost of $95,740. A budget adjustment is requested to transfer $105,000 from the Water Operations Fund to the Water Rehabilitation Fund to cover the additional project cost for the 2018 Water and Recycled Water Model Update project. | | | | | | | CC #: 0805 | | | | | | | File #: 0800-02 & 0201-01 | | | | | | | CONTACT: | Jonathan Cummings 916-660-3034 jcummings@roseville.ca.us
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| | | | | | | | | Ordinances (for second reading and adoption) | | | | |
| | | | | | | | | 7.30. | Resolution - Tito Zamora | | | | | | | Commend Tito Zamora for his 18 years of outstanding service and dedication to the City of Roseville and extend wishes for a long, healthy, and enjoyable retirement. | | | | | | | CC #: 0822 | | | | | | | File #: 0102-10 | | | | | | | CONTACT: | Katrina Six 916-774-5267 kmsix@roseville.ca.us
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| | | | | | | | | 8.1. | General Municipal Election - November 3, 2020 | | | | | | | Memo from City Clerk Sonia Orozco and Assistant City Attorney Michelle Sheidenberger recommending the City Council adopt RESOLUTION NO. 20-247 OF THE CITY COUNCIL OF THE CITY OF ROSEVILLE DECLARING AN ELECTION BE HELD IN ITS JURISDICTION ON TUESDAY, NOVEMBER 3, 2020, REQUESTING THE PLACER COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE THE ELECTION WITH ANY OTHER ELECTION CONDUCTED ON SAID DATE, SUBMITTING VARIOUS MEASURES TO THE VOTERS, ALLOWING FOR ARGUMENTS AND REBUTTALS ON SAID MEASURES, ELECTING COUNCILMEMBERS IN DISTICTS 1, 3, 5, AND REQUESTING ELECTION SERVICES BY THE PLACER COUNTY CLERK/REGISTRAR OF VOTERS; and adopt RESOLUTION NO. 20-248 TO RESOLUTION NO. 256 SUBMITTING MEASURES TO THE QUALIFIED VOTERS AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 3, 2020. | | | | | | | CC #: 0838 | | | | | | | File #: 0502-01 | | | | | | | CONTACT: | Sonia Orozco 916-774-5269 sorozco@roseville.ca.us
M. Sheidenberger 916-774-5325 msheidenberger@roseville.ca.us | | | | |
| | | | | | | | | 9.1. | United States Postal Service Relocation - Lease Agreement and Budget Adjustment | | | | | | | Memo from Economic Development Manager Wayne Wiley and Economic Development Director Laura Matteoli recommending the City Council adopt RESOLUTION NO. 20-235 APPROVING A LEASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND THE UNITED STATES POSTAL SERVICE, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF
THE CITY OF ROSEVILLE; and adopt ORDINANCE NO. 6243 OF THE COUNCIL OF THE CITY OF ROSEVILLE AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2019-20 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests approval to enter into a lease agreement with the United States Postal Service to occupy approximately 3,800 square feet of ground floor retail space in the City-owned building located at 116 South Grant Street. The ten-year lease agreement will result in $1,220,636 in collected rent for the Roseville Electric Utility over the term of the lease. Staff also requests a budget adjustment to appropriate $275,000 in the Strategic Improvement Fund to a Post Office Tenant Improvements Capital Improvement Project, to cover the City’s costs related to completing building modifications and to provide a tenant improvement allowance.
| | | | | | | CC #: 0832 | | | | | | | File #: 1006-01 & 0201-01 | | | | | | | CONTACT: | Wayne Wiley 916-774-5283 wwiley@roseville.ca.us
| | | | | | 9.2. | Urgency Ordinance to Suspend the Hydroelectric Rate Adjustment | | | | | | | Memo from Electric Utility Financial Administrator Eric Campbell and Electric Utility Director Michelle Bertolino recommending the City Council adopt ORDINANCE NO. 6246 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEVILLE TEMPORARILY SUSPENDING IMPLEMENTATION OF SECTION 14.24.052 OF CHAPTER 14.24 OF TITLE 14 OF THE ROSEVILLE MUNICIPAL CODE REGARDING THE HYDROELECTRIC ADJUSTMENT AND DECLARING THIS ORDINANCE TO BE EFFECTIVE JUNE 3, 2020 AS AN URGENCY ORDINANCE. In recognition of the COVID-19 emergency, it is necessary to adopt an urgency ordinance suspending implementation of the hydroelectric adjustment in Roseville Municipal Code section 14.24.052 from July 1, 2020 to September 30, 2020 due to the severe economic hardships experienced by customers and necessary for the continuance of operations of the City. The temporary suspension of the hydroelectric adjustment will reduce electric utility revenue by approximately $900,000 in FY2020-21. | | | | | | | CC #: 0839 | | | | | | | File #: 0800-03 & 0215-07 | | | | | | | CONTACT: | Eric Campbell 916-774-5626 ecampbell@roseville.ca.us
| | | | | | 9.3. | City of Roseville FY2020-21 Budget and Citywide Position Allocation Schedule | | | | | | | Memo from Budget Manager Scott Pettingell and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt ORDINANCE NO. 6237 OF THE COUNCIL OF THE CITY OF ROSEVILLE ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 2020-2021,
ADOPTING BUDGET CONTROL POLICIES, ADOPTING AN APPROPRIATIONS LIMIT, ADOPTING THE BUDGET FOR THE SUCCESSOR AGENCY OF THE ROSEVILLE REDEVELOPMENT AGENCY, AND ESTABLISHING THE
SEALED BID REQUIREMENT, TO BE EFFECTIVE IMMEDIATELY AS AN URGENCY MEASURE
and approve out-of-state travel requests, new vehicle requests and the Citywide position allocation schedule, as incorporated into the FY2020-21 budget document, effective July 1, 2020. The proposed budget totals $555 million from all funding sources. The budget for the General Fund is $166 million, which includes operating ($159 million) and non-operating expenditures ($7 million). General Fund operating and non-operating revenues and transfers total $166 million. The net result is a balanced General Fund budget with revenue equal to expenses including a $2 million transfer from General Fund Stabilization Reserve Fund. | | | | | | | CC #: 0808 | | | | | | | File #: 0201 | | | | | | | CONTACT: | Scott Pettingell 916-746-1306 spettingell@roseville.ca.us
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| | | | | | | | | 10. | SPECIAL REQUESTS/REPORTS/PRESENTATION | | | | |
| | | | | | | | | 11.1. | Board and Commissions Bi-Annual Vacancies | | | | | | | Memo from Deputy City Clerk Katrina Six and City Clerk Sonia Orozco recommending the City Council appoint two (2) individuals to the Economic Development Advisory Committee with terms expiring June 30, 2020 from the applications received from: Eric Avery, Joshua Emerson, Kayla Scott, George Titus, and Angela Tsukiji; appoint two (2) individuals to the Grants Advisory Commission with terms expiring June 30, 2020 from the applications received from: Joshua Emerson, Dawn Heywood, Nicholas O’Neill, Renee Perez, and Robert Reich; appoint two (2) individuals to the Planning Commission with terms expiring June 30, 2020 from the applications received from: Jonathan Martin, Tracy Mendonsa, Murial Moore, and John Prior; appoint one (1) individual to the Public Utilities Commission with a term expiring June 30, 2020 from the applications received from: John DeLacy and Einar Maisch. | | | | | | | CC #: 0807 | | | | | | | File #: 0103 & 0103-07-02 & 0103-09-02 & 0103-34-02 & 0103-44-02 | | | | | | | CONTACT: | Katrina Six 916-774-5267 kmsix@roseville.ca.us
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| | | | | | | | | 12. | COUNCIL REPORTS / PUBLIC COMMENTS | | | | |
|